Office Manager/Executive Assistant

Graham Media Group is searching for an Office Manager / Executive Assistant to manage the day-to-day administrative functions of a busy HQ operation. Will interact directly with senior leadership and provide a variety of support to ensure smooth operations. This individual will demonstrate exceptional attention to detail, strong organizational skills and be able to meet deadlines without sacrificing quality of work. The ideal candidate will help improve the productivity of our executives by performing functions that ensure our company’s workflow runs more efficiently.

Qualifications

  • 2-3 years of relevant experience in a professional, fast-paced environment required
  • Superior customer service skills, proactive and resourceful with administrative support experience
  • Team player while working well under pressure with the ability to be flexible as situations call for it
  • 2+ years working in administration and office setting
  • Well versed with Microsoft applications (Word, Excel, Publisher, PowerPoint, Outlook)
  • Solid communication skills (written and oral); strong organizational skills, attention to detail and thorough follow-through skills, and absolute discretion required

Responsibilities

  • This position will also play the role of Office Manager Graham Media Group HQ offices and support remote corporate executives as necessary
  • The office manager is an organized professional who doesn’t mind wearing multiple hats
  • They will handle administrative duties and executive support-related tasks, ensure the smooth running of the office, and help to improve company procedures and day-to-day operations. Will be responsible for communicating office procedural standards to employees
  • Provide calendar management with independent decision-making to accommodate conflicting meeting requests, and management of calendar invites
  • Coordinate executive travel arrangements including booking flights, transportation, and lodging as needed
  • Create, submit, and approve expense reports for and on-behalf of executives
  • Draft and edit documents, reports, spreadsheets, and correspondence, create presentations as assigned by CEO and other executive leadership
  • Assemble materials for Monthly Executive Reviews, Board of Directors meetings and interface with leadership as appropriate
  • Assist in the coordination of corporate meetings and training sessions, such as REACH, Boss School, PROduce!, DEI sessions, Strategy sessions. IT, HR, Sales and Legal Meetings, etc.
  • Assist in scheduling interviews as needed for Executive Leadership
  • Maintain meticulous attention to detail and demonstrate a high standard for data and integrity and quality work
  • Review clerical and personnel records for completeness and accuracy; ensure organization, security, integrity and confidentiality of data at all times
  • Develop, maintain, and communicate a process for efficiently evaluating, ordering and replenishing office and other needed supplies
  • Track and record office management related expenditures and adhere to budgetary guidelines; provide recommendations for cost reduction where appropriate
  • Communicate with facilities partners (internal and external) to make sure all office issues are reported to the correct contractors/vendors and addressed in a timely manner
  • Order lunches for company events such as monthly company meetings, board and executive meetings
  • Other duties as assigned by CEO and senior executives

Compensation and Benefits

Competitive salary based on experience and comprehensive benefits package

Location: Detroit, MI (corporate office)

To apply please send resume via email to: careers@grahammedia.com

Please reference Office Manager/EA in the subject line

No Phone Calls Please

As a condition of employment, GMG requires that all newly hired employees be fully vaccinated against the coronavirus by the first day of employment, to the extent permitted by applicable law, unless you qualify for a medical or religious accommodation, or as otherwise allowed by law. Any offer of employment is conditional upon the successful completion of a pre-employment drug screening, investigative background check, employment/education verifications and reference checks. GMG is an Equal Opportunity Employer. In addition to complying with the requirements of federal law, GMG will comply with applicable state and local laws prohibiting employment discrimination.